Copy of Student Ticket Tracking Sheet-11

2011-12 Arts Education Comprehensive Dates

All,

Here is what is currently available for your monthly meetings. When you register for these, you are automatically registered for the August 22 Professional Development.

Band: http://www.solutionwhere.com/guilford/cw/showcourse.asp?4208

Elementary Music: http://www.solutionwhere.com/guilford/cw/showcourse.asp?4210

HS Choral: http://www.solutionwhere.com/guilford/cw/showcourse.asp?4211

MS Choral: http://www.solutionwhere.com/guilford/cw/showcourse.asp?4212

Orchestra: http://www.solutionwhere.com/guilford/cw/showcourse.asp?4209

Theater: http://www.solutionwhere.com/guilford/cw/showcourse.asp?4215

Nathan Street

Hi all,

I’ve had some questions about where to register for the August 22 Professional Development day and where to go. As of right now, we do not have those links ready for you to register. Once those links are established, I will forward them to you immediately.

Please read all of this information as it pertains to monthly meetings as well. As of now, I do not have contacts for new teachers in our district. If you know of new arts educators in your building, please forward this information to them because they will not see it otherwise until I can compile a list of new teachers. 

August 22 Professional Development Sites 

All Music – Greensboro Cultural Center located at 200 North Davie Street in downtown Greensboro – 8:00AM – 12:00 noon

All Visual Art – Mendenhall Middle School Art Rooms located at 205 Willoughby Blvd. Greensboro – 8:00AM – 12:00 noon

All Theater – Western Guilford High School Theater Room located at 409 Friendway Rd. Greensboro – 8:00AM – 12:00 noon

All Dance – Weaver Academy Dance Studio located at 300 South Spring St. Greensboro – 8:00AM – 12:00 noon (Will need to get parking passes!)

All…We will again combine the August 22 professional development dates with the monthly meetings for each area; therefore, when you register for August 22, you will be registering for the monthly meetings. It is one-stop registration. We are making a huge change this year to earning CEUs. For the past three years and probably prior to me, the rule has been that you can miss one meeting and still get credit…miss two, no credit. Beginning this year, you will receive credit for what you attend that exceeds 6 hours. For example, if you attend the August 22 professional development, you will receive 4 hours or a .4 CEU. We do not award credit less than .5 so you would not earn any credit unless you attended another session to earn .6. I know…sounds convoluted. If you attend the August 22 PD and one more session and that’s all you attend this year, you’ll be awarded .6 CEUs at the end of the monthly meetings cycle in June. If you attend all sessions, you’ll be awarded the full amount of CEUs which range from 1.4 to 2.5 depending on your content area. In essence, you’ll be awarded CEUs based on the number of sessions you attend at .6 and over.

I will be out of the office for the remainder of today trying to take care of dentist and doctors’ appointments all in one day. And of course, I’ll be out tomorrow since we are on a four day week. Thankfully, that 4 day week stuff ends this week. If you have questions, please feel free to contact me. I will answer Monday.

Nathan Street

HS Band Directors,

A couple of reminders…

1)     The Marching Band Jamboree will be September 19 at Southeast High School. Kids Voting will be paying for your buses…you’ll need to arrange your drivers. Do not forget to reserve your buses. We will have food for directors at the event in the hospitality tent. Please also reserve September 26 as a rain date for this event. All schools are expected to be represented. The event will occur this year rain or shine. Should we need the rain date and it rains on the rain date, the event will be moved indoors. I’m going to ask Jeremy Ray to send out arrival times and locations for you. Remember that the purpose of this event is to showcase each band. There is no competition. Please plan to arrive in time to support each band and remain until the end.

2)      If you have not sent your inventories to me, I need those ASAP. You may e-mail them to me. This will apply to MS BD’s as well.

I hope you all have had a great summer. Thanks!

Nathan Street

Hello all,

I hope you all are having a wonderful and restful summer. I know most of you may not receive this e-mail until later but I wanted to take the opportunity to remind you of some things as we get ready to go into the new school year. Purchasing equipment and materials in our district can be a very convoluted process at best. Sometimes it takes many weeks or months to get through the process. It is important; however, to note a few things that you need to keep in mind when purchasing at any music retailer for your class or program. Please read all the points carefully. I would suggest maintaining a copy of this for your records as I will.

• When purchasing using school funds, you must go through your treasurer to obtain a purchase order. In our system, the treasurer at your school makes the purchase request utilizing specialized budget codes. The purchase request is made electronically and generates a purchase order number. You are not authorized to spend school dollars without a purchase order number as that number basically tells us that yes, there is enough money to cover your request and you have permission to purchase. The computer system then sends through e-mail a request for your materials or equipment to the retailer. The retailer puts together the order and ships it to the school. At this point, you and/or your treasurer will check to make sure all materials have been sent and are in working order. If it is equipment you have purchased, an asset tag could be generated for the equipment which contains a bar code to identify the equipment as property of Guilford County Schools.
• When purchasing using booster funds, we cannot monitor those funds as they are private in nature. If you are making a purchase using booster funds, it is imperative that when you visit the music retailer that you do not say, “charge to GCS.” GCS does in fact have charge accounts with music retailers in our county and outside our county. I am constantly purchasing using these accounts regularly and I routinely receive account summaries. I have notified retailers that I am the only person authorized to charge to GCS accounts; however, some occasionally slip through. When making these charges, choose a name that is identifying of your school or booster account.
• Be careful not to mix your individual charge account with your school charge account at any music retailer. You do not want personal charges appearing on invoices that are meant for school purchases. It is always safer to keep them separate.
• If purchasing with booster money, please pay your bills on time. I know that sometimes some of you set up an individual payment process with music retailers and they agree to let you spend extra time coming up with the money and that’s perfectly fine. If a music retailer contacts me and says that an account has not been paid and is seeking immediate payment, I will first contact you to get it resolved. If the account is not resolved following the contact, I will be forced to contact your principal. Maintain appropriate records of your purchases. Make sure your booster accountants keep accurate records of all invoices.
• It is important to note, any materials or equipment purchased using school dollars, booster dollars, or grant money becomes property of Guilford County Schools and should be reflected in your inventories. 
• Last but not least, please update your inventories with me at the end of each academic year. I should have your updated inventories on file should a question arise. If I have not received your updated inventories this year (and that is many) please send those to me as soon as possible. Please know, I’m not asking for these to be a pain nor to be nosy but it is a way to maintain your records and keep you all safe. God forbid, should another disaster occur and you did not have an inventory or your inventory was lost in the disaster, I would be able to pull it for the insurance company and recover your lost items.

As I said, these items are meant for guidance in your purchasing and not to discourage you from purchasing. I hope you all have a wonderful summer.

Nathan Street

Please make sure you mark your calendars for the 2011 GCS Band Jamboree at Southeast Guilford High School on September 19 with a rain date of September 26. Please make sure you get these dates on your students’ calendars. This event will happen one way or the other this year. We are looking to have every high school represented. Again, Kids Voting will pay for your buses to get there.

Nathan Street

Hello all,

Rather than have you all send me your inventories again and all the updates, I’m going to make it easier on us. There is a folder set up in the band folder and orchestra folder on the SharePoint site. I need you all to upload your inventories on SharePoint so that any changes that occur to that inventory, you can go on at any time and make those changes.

1) Click on your respective folder (band or orchestra) under the “Documents” banner.  
2) In that folder, you’ll find an “inventories” folder. Click on that folder.
3) Click on upload and on the drop-down, click on upload document
4) You’ll upload the document the same way you attach a file to e-mail.

PLEASE…save your inventory as such: school name / inventory. For example: Smithinventory.doc (or docx)

Nathan Street