9-12-11 Meeting Minutes

Posted on September 14, 2011 by Amanda Batts

GCS Band Director Meeting
September 12, 2011
Grimsley High School

1.      Welcome and Sign in

2.     Essential Standards Lesson Plan Presentations- Ed Kimbrough

  • Presentations, bring enough copies for everyone to see your lesson plan. 
    • Ben- 7. ML 2.1, 2.2, 2.3 Lesson Plan Presentation
    • Tina- SCOS 5.04 / 6. Ml 2.3 Lesson Plan Presentation
    • Steven-  SCOS / 1. ML. 1.3 Lesson Plan Presentation
    • Gregory- BML 1 / BML 2.3 Lesson Plan Presentation – Teria Websit

3.     All- County Band

  • The audition tapes for All County Orchestra October 14th
    • CD or Tapes
    • Scales same as All County Band (Bb, Eb, Ab, F, and Chromatic)
    • Listen to tapes at the end of October at Ragsdale- need volunteers
    • Clinic is 18-19 November
    • Concert at 3pm Saturday
  • All County Jazz
    • Kiyoshi will take Chuck’s place as Jazz Chair
    • October 28th tapes are due
    • Clinic is December 5th and 6th at Eastern Guilford HS
    • Need to decide on improvisation section of the audition
    • Only need to play the first page of the solo
    • Solo is listed on the State Website
    • Need to clarify the percussion audition for drum set- fills? Rests?
    • We will still have two bands
    • Jeremy Ray is conducting the second band
  • All County Band
    • Andy- are we going ahead with fees charged for All County Band?
      • Nathan no.  Let’s keep away the fees unless we have to do it?
    • Ed- Are we taking off alto clarinet since the state/district did?
      • We are going to stay consistent with the district state so we will also take off the alto clarinet. 
    • Jeremy- Since we adopted the CDBA Handbook are we going to do audition slots?
      • Stefan made a motion that Jeremy does audition time slots for all county and Andy 2nd the motion. All agreed.
  • Nathan- The county has 7 MK2s and 1 DR7 that are available for directors to use for recording, concerts, and rehearsals.
    • Send an email to Nathan if you would like to use them and he will give you a release form to fill out.
    • They are on a first come first served basis.
  • Nathan would like to do a Concert MPA Preview for middle and high schools for the county bands. 
    • The judges would make the comments during the performance. Afterward they would come down and work with the band on the areas that need attention.
    • Nathan will send out a date in the future
    • It will be during the school day- one day event

4.     CEUs for 2011-12 / Attendance- Nathan Street

  • You are no longer required to have 15 CEUs per 5 years. Now it is 7.5. He doesn’t know if you get one for every year you teach or if middle school teachers are required to get the 3 reading credits.
    • Stephanie- What about if you are renewing this year?
      • Nathan- they are not grandfathered in.
    • Art teachers get together to present lesson plans that incorporate reading into their visual arts classes. That type of professional meetings allows for a reading credit.
      • If you want to start one up similar, let Nathan know and he can get a course open on the PD Website.
      • Has to be reading in the content area not reading music.
  • Attendance is monitored this year and recorded and lists are sent out to everyone’s Principals.
    • Principals will handle what to do if you miss a meeting. 
    • This emphasis is because of the implantation of the Essential Standards and Common Core Curriculums. 

5.     Open Floor- All

  • The GCS Jamboree is next Monday, September 19th at SEGHS.
    • Nathan would love to have all middle school directors to come if available.
  • Kiyoshi– Instrument repairs: can you clarify the process?  Can we get ride of some of the middleman steps?
    • Nathan- No. We have to go through the Maintenance Department.  There were grievances in the past about being overcharged so that is why we have those checks and balances.
    • Some times the instruments are riding around in GCS Vans or sitting in other areas unnoticed.
    • Nathan – He and the Maintenance Department stay on top when they know when there is an issue.  
      • The more you send information/feedback we can keep a record. Then they have meetings with the dealers to talk about and solve these issues.
      • If we don’t know about the issue we can’t fix it.
      • If you are picking up instruments that haven’t been fixed let them know so they can take them off your bill.
      • Email Both Ian Keith and Nathan Street with issues that you have with instrument repairs. 
    • Juli- was there money for guitar strings for magnet schools?
      • Nathan- No. That is an issue that we need to fix.
    • Robyn- My instruments are sent back that are non repairable. How do we replenish our cabinets when instruments are coming back unrepaired?
      • Nathan- My suggestion that I am trying to get approved is to use the money that is left over if your instrument is not repairable to purchase new instruments.
      • You can go off state contract. 
      • David Feni is who does our piano tuning
      • Please send in instrument inventories so that there are up to date.
    • Andy- Who’s responsibility is it to take care of required instruments for the class?  You have an inventory list and know who has what and their needs.
      • There is a list that the county uses for new schools. It has what every new band room should have.  Starting up new schools only. After that the district is done with instruments purchasing. 
      • The intention is that the school pays with instructional funds but since the budget cuts that hasn’t been available.
      • Andy- You can see who needs instruments is there a way to find money from the district to purchase instruments.
        • Nathan- We have done that. We created baseline standards for all classrooms/band rooms.  A fully equipped band room would be $150,000. When we submitted, this is what we want to do but we don ‘t have the money to do it yet. 
        • You go across the county and there are fully equipped band rooms and some have nothing. 
        • Kiyoshi- it would be nice to rotate the schools around to provided instruments
        • Nathan- We can’t trade instruments companies/public. They have to go to public auction and you don’t get the money from them.
  • Nathan- Welcome to the new directors to GCS:
    • Andrew Leib teaches at Jamestown MS and Ragsdale HS. 
    • Welcome Back Kiyoshi Carter who is now at Western Guilford HS
    • Bernie Hall is the band Director at Parkview Elementary.

6.     Middle School Directors are free to go…

7.     GCS HS Marching Band Jamboree- Nathan and Jeremy Ray

Nathan:

  • There are 6 judges- they are going to make comments on the whole show not individual categories (like Olympic style). 
  • They are going to use a sheet that is not a festival sheet form.  There are two forms, one with a score total and one for comments only. 
    • I know some don’t compete so if it is something that would help you please let me know which sheet you want to use.
  • They will be selling shout outs. There will also be a favorite band bucket. The band that wins it gets half the money that is raised from the favorite band pool.
  • Kiyoshi – I billed the Kids voting for the busses
    • Nathan- that’s fine.  They are paying for the buses.
  • Dress: I had a director ask if they need wear uniforms and it is up to the director if they wear uniforms.
  • Video- New beginnings will be videoing the whole event.  Please promote your students to buy videos because proceeds go back to the county.
    • The video will include all band performances in the county.
  • When you arrive, food is available form 4 to 6.
  • No cadences coming in the stadium you may be disturbing  performance if you play coming up to the stadium.  Leave equipment/instruments in the parking lot when not performing. 

Jeremy:

  • Please arrive between 4 and 5pm especially if you are performing at a later time. We want you to be there for an audience for the early bands. 
  • Please don’t bring snacks and drinks to the event. Ask them to buy dinner at the event.
  • Students can create a meal:  main item (ex. hamburger), chips, and a drink for $5. They can also order off the menu.
  • Kiyoshi- Can you send an email to Principals to ask to leave school early?
    • Nathan- Communicate with your principal. If there is a problem then let him know. 
  • HP Central, Smith, and Eastern are going to arrive early are going in a different direction.  Everyone else please do not arrive before 4:15pm.  You will come in between school and stadium between the do not enter construction and the parking lot.
  • Jeremy, they are redoing Woody Mill so you have to come into the school a little different:

Option #1:

From  Hwy. 421 North towards Greensboro.  Go to the first stop light and turn right onto Hagan Stone Park Rd.  Go to the stop light and turn right onto Liberty Rd.  Go to the stop light and turn left onto Woody Mill Rd.  Take the first left onto Southeast School Rd., go to the 3rd school entrance, just past the tennis courts and turn right.  This will take you around to the bus lot, have you driver park in this lot.  You can enter the stadium where you would enter for the band festival and where we go in. 

Option #2:

From Hwy. 62 East/South to where it intersects with Liberty Rd.  Turn left onto Liberty Rd.  Go to the 1st stop light, just past the Food Lion, turn right onto Woody Mill Rd. Take the first left onto Southeast School Rd., go to the 3rd school entrance, just past the tennis courts and turn right.  This will take you around to the bus lot, have you driver park in this lot.  You can enter the stadium where you would enter for the band festival and where we go in. 

  • If you don’t have a trailer Jeremy Ray needs to know because beyond a certain spot only busses and trailers will be allow. So he needs to know so he can give you a pass to allow your vehicles carrying equipment back there. 
  • Follow that map that Nathan sent on Monday
  • We are working on getting a golf cart to move people around.
  • Parents park in lot 1,2 or 3.  We are trying not to use the middle school as much as possible because the middle school yellow buses park there.
  • We will put people in the annex and the new part to dress and undress.
  • You will be assigned 2 students helpers and an adult.  At the tent, your guides will be there waiting an half and hour before your warm up time. 
  • Is there power on the field?
    • Jeremy- Yes we offer power on the 50 yard line. 
  • Handicapped parking is between the school and stadium. 
  • We appreciate your band purchasing from us, and I will do the same for your school.
  • Is there assigned seating?
    • No but we do ask that as the stadium fills up please fill up the away side. 
  • Hal- Will be disappointed if there will not be anyone in the stands to watch his band, because they are working hard to get it ready for this show.

Meeting adjourned.

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